Integrating Scanova using Webhooks

This article explains how to set up webhook integrations using external integration tools. With this setup, you can automatically send captured data (like leads, form responses, or QR scan data) from Scanova to another platform of your choice.

Introduction

Webhooks allow Scanova to send real-time data to other platforms whenever an event occurs, such as a lead being captured via a form. By using an external integration tool, you can automate workflows without manual intervention—for example, sending lead data into a CRM, project management tool, or database.

This guide outlines the generic steps to create such an automation using any webhook-supported tool.

A. Create a target sheet or database

Before setting up the integration, prepare the platform where your data will be stored. This could be a sheet, database, or CRM system.

• Create a new dataset or table

• Add relevant column headers such as:

  • Lead ID (unique identifier for each captured lead)

  • QR Code Name (name of the QR Code in Scanova)

  • Lead Name (name of the person captured via form)

  • Lead Email (email address of the lead)

  • Lead Phone No (phone number of the lead)

B. Create a webhook endpoint in your integration tool

• Log in to your preferred integration tool (e.g., Zapier, Make, or any webhook-supported service)

• Create a new workflow or scenario

• Select Webhook as the trigger

• Copy the generated webhook URL to your clipboard

• Keep this endpoint active (the tool will wait for incoming data)

C. Connect Scanova to the webhook

• Log in to your Scanova account

• Go to Integrations > Webhooks

• Click Setup and configure the webhook as follows:

  • Choose data to send: Lead List Data (or another relevant option)

  • Select a specific Lead List

  • Enter the copied webhook URL into the Catch Hook URL field

• Test the setup by scanning the QR Code linked with the Lead List and submitting the form

D. Map data fields in the integration tool

Once the test data is received, configure your integration tool to send data into the target platform:

• Choose the platform (e.g., CRM, database, or spreadsheet)

• Select the action type (e.g., “Create a Row,” “Add Record,” or “Insert Contact”)

• Authorize access to the platform if prompted

• Map fields accordingly:

  • Lead ID → lead_list_id

  • QR Code Name → qr_code_name

  • Lead Name → answer1

  • Lead Email → answer2

  • Lead Phone No → answer3

• Save and activate the workflow

E. Test the automation

• Scan the QR Code and complete the lead capture form

• Verify that the captured data appears automatically in the target platform

• Enable real-time execution (if supported) to ensure data flows instantly whenever new leads are captured

If you face any issues while setting up webhooks or mapping fields, feel free to reach out to our support team at support@scanova.io.